We are currently seeking a full-time, entry-level Accounting Clerk. The Accounting Clerk is responsible for performing routine accounting activities such as accounts payable/receivable duties, data entry,payroll, maintaining spreadsheets, filing, and scanning.
Essential Job Functions and Responsibilities:
- Processing of all invoices in a timely and accurate manner
- Ensure invoices have the appropriate coding and are paid by the responsible entity.
- Review invoices to ensure the appropriate authority has been received to approve spending.
- Maintain an organized file structure for all accounts payables files as well as appropriately archive historical information
- Ensure timely payment to all vendors to avoid finance charges.
- Manage vendor information (i.e., collect W-9’s prior to payment, keep up-to-date vendor listing, update contact information, etc.)
- Monthly review and reconcile vendor statements and timely research any discrepancies.
- Assist with the year-end 1099 process.
- Research and provide documents for annual audit purposes.
- Follow current processes for specific duties and responsibilities as well as enhance current processes to provide efficiencies within the department.
- All other duties assigned by Manager.
Education/Experience:
- Experience with Accounting software
- Proficient with Microsoft Office, specifically Excel
- Ability to manage time wisely, stay organized while being detail oriented and working in a fast-paced environment.
- Ability to maintain a high level of confidentiality.